We maintain complete, accurate and timely HOA financials, so you can make sound decisions. We oversee and authorize vendor payments to ensure financial safeguards.
ACCOUNTING SERVICES & REPORTS
We prepare and mail notices and proxies to all unit owners prior to the meeting, assist the Chair in conducting the meeting and can schedule a third party to take meeting minutes. We can assist in sign ins, tallying votes and proxies, and answering questions concerning HOA assets.
ANNUAL MEETINGS
With input from the Board of Directors and the prior budgets, we develop an annual budget proposal to present to the Board for approval.
BUDGETS
Prior to Board meetings, every Board member will receive a detailed report that includes complete financial statements, maintenance reports and copies of all current correspondence and any bids or contracts.
BOARD REPORTS
HOA Services
FOR PARK CITY COMMUNITIES
We will develop specifications and obtain at least three bids for each Board approved project. All contractors are carefully selected and their work and references are checked for quality and cost effectiveness. We will confirm they are properly insured and licensed. As the project progresses we will visit the site regularly to oversee the contractors and the work they are performing. We will ensure that the work is done to the Boards expectations and per the contract specifications and within the expected time frame. Contractors will not be paid in full until we inspect all of the work completed, the premises is free of debris and all equipment has been removed.
PROJECT MANAGEMENT
Every property is inspected at least weekly to ensure proper upkeep and that each community is being handled effectively and efficiently.
PROPERTY INSPECTIONS
Enforce community association rules and regulations fairly, equitably and reasonably. Send notices and letters to owners in violation of CC&R’s.
CC&R ENFORCEMENT
We provide skilled maintenance for small items and help the Board select contractors and professionals who can provide top notch services for large projects and annual contracts.
COMMON AREA & LANDSCAPE MAINTENANCE
We work with the Board of Directors to choose a qualified Reserve Study provider, to carefully plan and budget for the eventual repair or replacement of common area components.
RESERVE STUDIES
